City Maintenance
Work Orders, Asset Tracking, and Planned Maintenance — All in One Place
Track every repair, assign work to the right crew, schedule preventive maintenance, map work order locations, and see exactly what your city is spending. Better information for leadership. Longer life for city assets.
- Configurable to your city, asset categories, work order types, crew assignments, maintenance schedules, and expense tracking fields are all set by your administrator to match how your public works and maintenance departments already operate.
- Configurable to your city, asset categories, work order types, crew assignments, maintenance schedules, and expense tracking fields are all set by your administrator to match how your public works and maintenance departments already operate.
From Work Order to Resolved. With Full Cost Visibility.
City maintenance runs better when everyone is working from the same information. TEKConnectGov gives supervisors, foremen, and crews across departments, from streets to parks and recreation to public works, the tools to stay coordinated, and gives city leadership the data to make smarter infrastructure decisions.
Work order management
Create, assign, track, and close work orders for any city asset, whether that’s streets, vehicles, equipment, buildings, or infrastructure. Every work order carries a status, an assigned crew or foreman, and a complete activity log from start to finish.
Crew and foreman assignment
No paper work orders. No chasing down a foreman to confirm an assignment. Work orders are assigned directly in the system, notifications go out automatically, and crews update their progress in real time as work moves forward.
Planned and preventive maintenance
Set up recurring maintenance schedules by asset type, whether that’s vehicles, equipment, or infrastructure, and the system triggers work orders automatically on your defined schedule. Problems get caught before they turn into expensive emergencies.
Map work order locations
Instead of sorting through a spreadsheet, supervisors get a map. Every open, in progress, and completed work order is plotted so it is easy to spot clusters of activity, plan efficient routes, and see at a glance where infrastructure issues are concentrated.
Expense and cost tracking
Track what each job actually costs. Labor hours, materials, and equipment usage log against every work order so management can break down spending by asset, department, date range, or work order type. Cost drivers become obvious and budget planning gets a lot more accurate.
Data for better decisions
Over time, maintenance records reveal which assets cost the most to maintain, which areas of the city have the most frequent needs, and where planned maintenance is preventing expensive repairs. That data drives smarter capital improvement planning.
Why it Matters
Better Data. Fewer Surprises. Lower LongTerm Costs.
Fixing things after they break costs more than maintaining them before they do. TEKConnectGov helps cities shift from reactive to proactive by giving staff and leadership the tools and visibility to stay ahead of infrastructure needs.
Catch issues early
Scheduled maintenance on vehicles, equipment, and infrastructure catches small problems before they become major repairs. A $200 part replaced on schedule beats a $4,000 emergency.
See where spending concentrates
Expense tracking by asset and location shows management exactly where maintenance budgets are going and which assets or neighborhoods need infrastructure investment rather than another round of repairs.
Plan capital improvements with confidence
Years of maintenance records make it clear when an asset is costing more to maintain than replace. Leadership can present data-backed capital improvement plans to city council rather than estimates and guesswork.
Common Questions
Frequently Asked Questions about City Maintenance
What is the City Maintenance module and what does it track?
The City Maintenance module is a work order management system designed to help cities track, schedule, and manage repairs and maintenance for city assets — streets, vehicles, equipment, infrastructure, buildings, and more. It allows staff to log work orders, assign them to crews or foremen, track labor and material expenses, schedule planned maintenance, and map work order locations — giving city leadership a complete picture of maintenance activity and spending.
Can work orders be assigned to specific crews or employees?
Yes. Work orders can be assigned to specific foremen, crews, or departments directly in the system. Assigned parties receive notifications about new work orders and can update status, log hours, and record materials used as the work progresses. This keeps everyone working from the same information in real time rather than relying on paper work orders or verbal assignments.
Does the system support planned or preventive maintenance — not just reactive repairs?
Yes. TEKConnectGov allows cities to create scheduled maintenance plans by asset type. For example, a city can set up recurring maintenance tasks for a fleet of vehicles, a water pump station, or park equipment — triggering work orders automatically on a defined schedule. This proactive approach helps cities catch issues before they become expensive emergencies and extends the useful life of city assets.
Can we see where work orders are located on a map?
Yes. The system includes mapping functionality that plots work orders by location. Staff and supervisors can view all open, in-progress, or completed work orders on a map — making it easy to identify clusters of activity, plan efficient routes for crews, and spot patterns in where infrastructure issues are occurring across the city.
Does the system track the cost of repairs and materials for each work order?
Yes. Each work order can track associated expenses including labor hours, material costs, and equipment usage. This expense tracking supports budget management — allowing cities to see what they have spent by asset, by department, by date range, or by work order type. Over time, this data helps city leadership make informed decisions about whether to repair or replace aging assets and where maintenance budgets are most needed.
How does the City Maintenance module help cities reduce costs?
In several ways: planned maintenance catches small issues before they become major repairs. Expense tracking reveals where costs are highest — whether by asset type, location, or crew — so management can address inefficiencies. Mapping shows whether certain areas of the city have disproportionate maintenance needs, which can inform infrastructure planning and capital improvement decisions. Collectively, better data leads to better decisions and less money spent on emergency repairs.
Can work orders be viewed, managed and completed in the field?
Yes. TEKConnectGov is a Progressive Web App — it runs in any mobile browser without an app store download. Foremen and employees can access the full system from the phone they already carry, with no IT setup required. View work orders, complete work orders, and attach photos/documents from anywhere with connectivity.
Stop Reacting. Start Planning.
Schedule a free demo and see how TEKConnectGov’s city maintenance module gives your team the visibility and tools to stay ahead.